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Deleting a Version

A user with the Delete Document Version privilege can delete an individual version from a document. This will permanently remove that version from the version history.  Deleting a version will not have any effect on subsequent versions.

Once a version has been deleted, you will not be able to open or review the version, compare it to another version, or revert to it. It will no longer appear in the version history, but the version history numbering would remain the same.  For example, if you delete version 3 of a document, the version numbering in the history would appear as "1, 2, 4, 5."

You cannot delete the latest version of a document. If you want to remove the most recent version of a document and go back to a prior version, you can revert to the version you want to return to, and then delete the intervening versions.

Note: Versions are deleted immediately and permanently, and do not go to the recycle bin. You cannot restore a deleted version.

To delete a version 

  1. Select a document, then open the Version History dialog box in one of the following ways:
    • Open the Metadata dialog box or Metadata Pane for any document. Select the Versions tab.
    • Open the Tasks menu and point to Version Tracking, then select Version History.
  2. This will open the version history. Select the version you want to delete.
  3. Right-click and select Delete, or click the Delete button, or press the DELETE key.
  4. Confirm that you want to delete the document immediately and permanently.

Note: You may be prompted to provide a reason for deletion. See Reasons for Deletion, Export, and Printing for more information.

To delete a version 

  1. Select a version in the version history.
  2. Do one of the following:
    • Select the version you want to delete and click the Delete toolbar button.
    • Right-click on the version you want to delete and select the Delete option.
  3. You may be asked to confirm you action; click Yes to remove the version from the version history.

Note: You may be prompted to provide a reason for deletion. See Reasons for Deletion, Export, and Printing for more information.

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