Document Length

When you scan pages with a physical scanner, and in some cases when you "scan" from a file or repository, all the imaged pages are brought into Quick Fields in one big group. Quick Fields uses settings you specify to determine where each new document begins. There are four basic methods for determining which pages belong to each document class: the conditions set in the First Page Identification stage, the conditions set in the Last Page Identification stage, the document length configured in Quick Fields, or the end of the original document before it was scanned into Quick Fields (if using Universal Capture or Laserfiche Capture Engine).

Note: The pages of electronic documents will be kept together by default.

To change the Quick Fields document length settings

1. Select the Last Page Identification stage under the desired document class.
2. In the Tasks Pane, specify the desired settings under When is a document complete?.

   

First Page Identification Conditions

By default, each time a page meets the First Page Identification conditions for a document class, Quick Fields creates a new document. All subsequent pages scanned that do not meet the First Page Identification conditions for any of the documents classes are appended to that first page. When another page does meet the First Page Identification conditions it becomes the first page of a new document.

To determine document length by First Page Identification conditions

1. Select the Last Page Identification stage under the desired document class.
2. In the Tasks Pane, Under When is a document complete?, select When the First Page Identification conditions are satisfied and a new document is created.

Note: First Page Identification conditions require special considerations when using multiple document classes.

Last Page Identification Conditions

For a document to be identified as belonging to a certain document class, it must meet specific First Page Identification conditions. Instead of creating a new document when the First Page Identification conditions are met, you can define the last page of a document using Last Page Identification conditions. The document will end when it meets these conditions and a new document will begin when a following page meets the First Page Identification conditions again.

To determine document length by Last Page Identification conditions

1. Select the Last Page Identification stage under the desired document class.
2. In the Tasks Pane, under When is a document complete?, select When the Last Page Identification conditions are satisfied.

Number of Pages

You can also configure Quick Fields to divide a group of pages into documents by assigning a maximum number of pages to each document.

To configure a Quick Fields document length by number of pages

1. Select the Last Page Identification stage under the desired document class.
2. In the Tasks Pane, under When is a document complete?, select Limit documents to __ pages.
3. Specify the desired page count per document.

   Note: Last Page Identification conditions can be configured in conjunction with Limit documents to __ pages.

Keep Each Entry/File as a Separate Document

When you are using Laserfiche Capture Engine or Universal Capture scan sources, if you have Keep each entry/file as a separate document selected (which is the default for Laserfiche Capture Engine), the pages will be sorted into documents as they were in Laserfiche or your network drive.

Example: Lauren uses Laserfiche Capture Engine with Keep each entry as a separate document enabled to retrieve documents that are each 9 pages long. However, under Last Page Identification, she sets the number of pages per document to 3. Quick Fields will create documents 3 pages in length, overriding the existing documents in Laserfiche.

Example: Michael also uses Laserfiche Capture Engine with Keep each entry as a separate document enabled to retrieve documents that are each 9 pages long. Unlike Lauren, in Last Page Identification, he sets the number of pages per document to 10. Quick Fields retains the existing documents as they were in Laserfiche.

Example: Like Michael and Lauren, Paul uses Laserfiche Capture Engine with Keep each entry as a separate document enabled to retrieve documents that are each 5-7 pages long. Under Last Page Identification, he sets the number of pages per document to 6. Documents of 5 or 6 pages will be retained as they were in Laserfiche. Documents of 7 pages will be split into a 6-page document and a 1-page document.

Special Case Example: You want to use Quick Fields image enhancements to clean up documents stored on a network drive. There is no need to sacrifice performance by running the documents through First Page Identification when they are already separated into documents on your network drive. In this case, under Last Page Identification, you would want to select Limit documents to __ pages and set the limit to an arbitrarily high number that it will never reach, leaving Quick Fields to rely on the Keep each entry/file as a separate document option to retain the original document length.

Note: For more information on the interactions between these options, see How Documents are Identified.