Freezing a record prevents modification to it and halts its records management life cycle, such as not allowing a frozen record folder to be cutoff. When a record is frozen, a reason for the freeze must be specified, such as legal or regulatory actions. Once the need for the freeze action has passed, the record can be unfrozen and it will resume its original life cycle. Freezing a record does not affect its eligibility date.)
Note: Freezing an active record folder or series prevents the removal of records. However, additional records can still be filed into the frozen record folder. Any records added to a frozen record folder become frozen.
The freeze system is flexible enough to allow you to freeze an entire record series as well as freeze an individual record. Freezing obeys the folder hierarchy such that freezing a parent will effectively freeze all child entries.
Because of the ability to freeze individual records, a record folder may contain both frozen and unfrozen records. While frozen records are not affected by any disposition actions performed on the record folder, unfrozen records are. Therefore, performing disposition actions on a partially frozen record folder can create a situation where the record folder contains records at different stages of a retention schedule. This also means that you may be able to perform the same disposition action multiple times on the same record folder.
Note: While most records management operations cannot be performed on frozen records, frozen records can still be transferred. This is because transferring a record does not change its life cycle or its jurisdiction.
An object cannot be directly frozen multiple times; the Laserfiche folder structure allows inheritance of the freeze action. Freezing a folder freezes all sub-folders and records contained within it. This means that by applying freezes at different levels in the folder structure, an object can be affected by multiple freeze actions.
The unfreeze action can only be performed on the object that was explicitly frozen. If you freeze a record folder, you cannot directly unfreeze a record within that record folder; you must instead unfreeze that record folder.
The freeze action restricts modifying or removing information and halts the records management life cycle, as well as preventing users from moving frozen records to another location.
Freeze and Laserfiche security
Freezing a record folder or record effectively denies the following entry access rights:
Note: Because the Delete Volumes entry access right grants the ability to delete volumes, it can bypass the restriction on deleting frozen records. Deleting a volume will delete all documents stored in that volume.