Life Cycle Concept

Records management revolves around the concept of a record life cycle and the idea that the value of a record may change over time. Typically, a record is used when the project, event, or other activities described by it are taking place. The importance of a record in terms of day-to-day use is often inversely proportional to its age, because as time passes, the record is needed less and less frequently.

There are main stages that encompass the records management life cycle:

• Active stage: Active record are frequently accessed, may be modified, and should be readily available. During this stage, records act like regular Laserfiche documents. The active stage ends upon cutoff. The following actions can be performed on active records:
  • Modification
  • Relocation
  • Close
  • Frozen
• Inactive stage: This stage occurs after the record has been cutoff; inactive records can not be modified.Inactive record are not frequently accessed, but are still preserved, possibly for long periods of time. The length of inactive storage is often dictated by the records management regulations affecting your organization. The rules governing inactive records are defined in a Laserfiche retention schedule: such as how long the records should be retained, possible instructions for transferring records through interim locations, and their method of final disposition (disposal). The following actions can be performed on inactive records:
  • Interim transfers
  • Final Disposition 

  At the end of their inactive stage, records can undergo one of the following methods of final disposition:

  • No disposition: Records are maintained indefinitely.
  • Destruction: Records are purged from the system.
  • Accession: Records are sent to an archival organization for continued preservation.

Show me a diagram of the possible life cycle stages of a Laserfiche record.