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Document Location

You can associate a location with new and existing documents. For example, a delivery service needs to keep track of each item they deliver. They require their drivers to take pictures of the delivered items and add a location to each picture. When these pictures are uploaded as new documents, the location where the item was delivered will be associated with the document. The location information can be extracted from the picture's EXIF data, retrieved from the device's current location, or selected on a map. Documents can also be searched by their locations. Locations can also be added to electronic documents uploaded to Laserfiche via the app.

Note: If using Android or Windows, make sure a Map API key is configured under Services on the Laserfiche Mobile Configuration page.

Adding a Location to Newly Uploaded Documents

When uploading a newly snapped photo or existing gallery photo, a location option will appear beneath the photo. If the photo has EXIF data, that data will be displayed by default. If the photo does not have EXIF data, the location option will display Set a location for this document.

  1. Press the location option under the photo.
  2. In the Location dialog box, you will see two or three options, depending on how your device and photos are configured.
    • EXIF data address: If a picture is taken with a camera phone or digital camera with GPS capabilities, that GPS data can be recorded as part of that picture's EXIF data. If the picture contains EXIF data, it can be extracted and associated with the picture when uploaded to Laserfiche.
    • Current Location: If the Laserfiche app is allowed access to your device's location (configured in the device's location settings), this option will appear. Selecting this option will associate the device's current location with the picture when uploaded to Laserfiche.
    • Choose from Map: Selecting this option will let you select a location on a map to associate with the picture when uploaded to Laserfiche. You can long press and create a pin in a specific location on the map, or enter an address to search for a specific location in the Address bar at the top. Once you have selected a location on the map, you can add a description for it in the Description box beneath the Address bar. If the address entered is associated with a point of interest, the description will be populated with the name of that point of interest (i.e. Buckingham Palace, The White House, etc.). To edit the description, press the pencil to the right of the description box. If a description is not defined, the address will be saved as the description.

      Note: If using Google Maps on Windows, right-clicking the location on the map will add a pin.

    Note: When using Apple Maps, the label will always display Set a location for this document. Existing EXIF data or the device's current location can be selected after pressing the label. To choose the location from the map, press Cancel, and the map will become available.

    If the photo does not contain EXIF data and the Laserfiche app is not allowed access to the device's location, pressing the location option under the photo will open the map and let you search for an address or pinpoint a location on the map.

  3. Once the location has been defined, press the check mark to upload the picture, along with its location, to Laserfiche.

Adding a Location to Existing Documents

You can use a map to add a location to a document that was previously uploaded without one.

  1. View the metadata for the document.
  2. Next to Location, press the No location link. A map will open.
  3. In the address bar at the top, enter the address you want to add as the document's location. As you type, address suggestions will appear below the address bar. If the desired address appears, select it. If it doesn't, continue to enter the address, then press Search. A pin will be added to the map once it finds the address. If the map finds a name associated with the address, that name will be added as the location's description.
  4. Add or modify the description for the address by selecting the pencil to the right of the description box. Keep in mind, a description is not required but will aid in searching.
  5. Press the check mark in the top right corner to save the location to the document.

Modifying or Deleting a Document's Location

You can modify or delete a document's location.

To delete a newly uploaded document's location

To delete or modify an existing document's location

  1. View the metadata for the document.
  2. Press the linked location next to Location.
  3. Modify the address by entering a new address in the Address bar at the top or navigating the map and adding a pin to a specific location. Long press a location on the map to add a pin. To edit the description, press the pencil to the right of the description box.
  4. To delete an address, press the Delete button at the top and confirm the deletion.

Note: You must have the Write Metadata access right to add or edit the location of a document.

Note: Multi points, line, multi lines, polygon, and multi polygon geolocation types are not supported in the Laserfiche App.

For further help or feedback, please see the Laserfiche Support Site. © 2019 Laserfiche. All Rights Reserved.