Search URLs

The Search URLs property box allows you to configure URLs for Web Access search results. These URLs can open either the results of a saved search or the results of a custom search specified by Laserfiche advanced search syntax. The Generate Web Access URLs activity will turn these URLs into tokens.

Note: You can only create eight Search URL tokens with a single Generate Web Access URL activity.

To configure the Search URLs property box

1. Add the Generate Web Access URLs activity to your workflow definition by dragging it from the Toolbox Pane and dropping it in the Designer Pane.
2. Select the activity in the Designer Pane.
3. In the Properties Pane, under Search URLs, click New Token.

4. In the New Web Access URL dialog box, type a name for your Search URL token in the Token Name text box.



5. Under Starting Web Access URL, type the URL for your Web Access Start Page (e.g., http://machinename/laserfiche).
6. Select one of the following:
• Use saved search: Type the name of a Web Access saved search. Click the Token button (right arrow) to use tokens. Learn more about saving searches in Web Access.
• Use Laserfiche search syntax: Enter the advanced search syntax for your search in the text box. Click the Token button (right arrow) to use tokens. More information.

Tip: Open Web Access. In Web Access's Search Pane, open the Advanced Search box and perform a search that will return the same type of results you want search URL to return. Copy the advanced search syntax in the Advanced Search box, and paste the syntax into this text box. You can then change the syntax (for example, by inserting tokens for hard-coded values).

Example: To create a URL that brings up a list of all the entries created on the day this Generate Web Access URL activity runs, copy the advanced search syntax for searching by date in Web Access or the Client: {LF:Created="3/18/2013"}. Replace the date, 3/18/2013, with the date token, %(Date): {LF:Created="%(Date)"}.

7. Optional: Click Test to ensure the Starting Web Access URL and the searches are entered correctly.
1. In the Search URL Test dialog box, select the Connection Profile for the repository that contains the search results you want this activity to create a URL for.



Note: Specifying a connection profile allows Workflow to get the saved searches from Web Access. It does not log into Web Access as the Workflow User to show the search results.

2. Specify values for the tokens you used when specifying a saved search or advanced search syntax.
3. Click OK.
4. If the Web Access URL is configured correctly, Web Access will open the search results for the search you specified.

Note: You may be prompted to log into Web Access before the search results are shown, depending on your Web Access settings. More info.

8. Click OK.

9. Optional: You can add to and organize your custom tokens in the Search URLs property box in the activity's Properties Pane.



• Hide the starting URL details in the Search URLs property box by clicking Hide Details.
• Modify a Search URL token by clicking on the token's name or details.
• Create additional tokens by clicking New Token.
• Delete a token by clicking the red X .