Tokens

A token is a placeholder value that is automatically replaced with actual values when a workflow is performed.

Example: The Rename Entry activity renames an entry. You can use tokens to dynamically assign the entry's new name. If you configure this activity to rename the entry using the date token, the entry would be renamed according to the date the workflow was performed.

Note: The syntax used for tokens has changed from Laserfiche 7 to Laserfiche 8. All tokens should now be in the following format: %(token).

Token dialog box

The Token dialog box gives you the most flexibility when configuring tokens.

• The bottom left pane displays tokens you can select. In addition to the standard tokens, tokens specific to the activities in your current workflow definition will be displayed (show me an example ). To limit the tokens that are displayed, enter a term to filter by (e.g., to only show the date token, enter Date).

  

  

• The right pane enables you to configure the selected token in two different ways.
  



• Multi-valued tokens: Laserfiche automatically creates tokens for field values. For fields that accept multiple values, Laserfiche creates a separate token for each. If you select a multiple field value token, select which token should be used. Retrieve a value at index enables you to select a specific field value token, where 1 equals the first field value added. Retrieve the last value selects the most recently added field value. Retrieve all values separated by will return all fields values, separating them by a specified character.
• Apply a regular expression: This feature enables you to modify the returned value using regular expressions. Click to select from a list of regular expressions. Give me an example.

  Example: A user configures the Create Entry activity to name new entries according to the current date (using the date token). This results in entries that are named similar to the following: 3/9/2008. Using the following regular expression, the user removes the year from entry names: \d.\d. This results in entries that are named similar to the following: 3/9.

• The top pane displays tokens you have selected to use. You can enter text alongside tokens. The text will be returned with the token. Click Show token as plain text (at the bottom of the dialog box) to show token syntax.

  

To open the Token dialog box

1. Click a button.
2. Select Token dialog.

   

See also:

• List of Standard Tokens
• Creating Custom User/Group Property Tokens