Laserfiche Web Access Light

Working with Documents

Web Access Light gives users the ability to:

Search or navigate to the document you want to view.
Click the document name to open its image. The image view enables you to zoom in to and out of the document's image.
Click View Text to view the document's text.
Click View Metadata to view the document's fields, tags, links, and versions. See Metadata for more information.
Click View Thumbnails to view the document's thumbnails. While viewing the thumbnails you can rearrange, copy, or remove document pages.

Search or navigate to the document you want to view.
Click the document name to open its image.
To rotate the image, select Rotate Right, Rotate Left, or Rotate Upside-Down, and click Rotate. This rotation will not be saved unless you select Save on Rotation before rotating.

Select the checkbox next to the entry you want to rename, select Rename from the More Actions drop-down menu, and click Go.
Rename the entry and click Rename.

Select the checkbox next to each entry you want to delete, select Delete from the More Actions drop-down menu, and click Go.
Click Delete.

Select the checkbox next to the entry you want to move/copy (you can select multiple entries), select Move/Copy from the More Actions drop-down menu, and click Go.
You can select a new location for the copied/moved entries via the Bookmarked/recent entries drop-down menu, by typing in a new folder path, or by entering a folder ID. If you want to copy the document(s)/folder(s), select Check to copy the item(s) instead of moving them.
Click Move/Copy.

When searching for or browsing through entries, select the checkbox next to specific entries and click Bookmark to save them to your Bookmarked Folders/Bookmarked Documents drop-down menu for easy future retrieval.
When selecting a bookmarked entry from the drop-down menu, note that the entries listed are divided into sections: Bookmarked Folders, Bookmarked Documents, Recent Folders, and Recent Documents.

Navigate to where you want the document or folder created.
Select New Document/Folder from the More Actions drop-down menu and click Go.
Name the entry, select the entry type (folder or document), and click Create.

Select the checkbox next to the entry you want to create a shortcut to, select Create Shortcut from the More Actions drop-down menu, and click Go.
You can select the new location for the shortcut via the Bookmarked/recent entries drop-down menu, by typing in a folder path, or by entering a folder ID.
Click Create Shortcut.

Select the checkbox next to the entries you want to migrate, select Migrate from the More Actions drop-down menu, and click Go.
Select the volume you want to migrate the entries to from the Select the destination volume drop-down menu.
Click Migrate.

Select the checkbox next to the file you want to add/replace, select Add/Replace Electronic File from the More Actions drop-down menu, and click Go.
Click Browse and find the electronic file on your machine that will be added to the selected document, or replace the electronic file for the selected document.
Click Add/Replace.

Select the checkbox next to the file you want to delete, select Delete Electronic File from the More Actions drop-down menu, and click Go.
Click Delete.

Select the checkbox next to the document(s) you want to e-mail, select Send E-mail from the More Actions drop-down menu, and click Go.
Enter the appropriate values for the e-mail (To, Subject, Message).
Under Send as select how you want the document(s) sent.
- URL Links: The recipient will receive links to the location of the document(s) in the repository.
- Files: The document(s) will be attached to the e-mail as separate files. Select how you want the images sent in the Images will be sent in this format drop-down.
- Zip: The documents will be attached to the e-mail as one compressed Zip file. You can also apply a password to the Zip file.
Click Send.

Note: An SMTP server must be configured before this e-mail option will be available.

Select the checkbox next to the entry whose properties you want to view, select View Properties from the More Actions drop-down menu, and click Go.
If a Laserfiche document is selected, the following will be displayed

Entry properties: creation date, modification date, creator, owner, entry ID
Metadata properties: template, tags assigned
Document properties: number of pages, full-text indexed, volume

Entry properties: creation date, modification date, creator, owner, entry ID
Metadata properties: template, tags assigned
Document properties: number of pages, full-text indexed, volume
Electronic Document Properties: file size, extension, file type, file path

Entry properties: creation date, modification date, creator, owner, entry ID
Metadata properties: template, tags assigned
Folder Contents: child folders, child documents, image count, text count, electronic count
Folder properties: default volume, filter expression, inherited filter expression from parent folder