Signing a Document in Scanning

Signing a document uses a personal certificate on your computer to authenticate a document and specify that it has been signed by a particular person. Your personal signature uses a certificate chain for validation, which allows other users to verify that the document was signed by you at a particular time, and to determine whether the document was modified since you signed it.

You can choose to automatically sign scanned documents by viewing the Document Properties Pane in either Basic or Standard Scanning, selecting the Settings tab, and selecting Auto-sign documents. You will also need to configure your default signature if it has not already been configured. See below for instructions.

Note: To sign a document, you must have a valid signing certificate in the personal section of your local certificate store in Windows. Your administrator may have already pushed a valid signing certificate to your computer for use when signing documents. If you are not sure how to determine whether you have a valid signing certificate, or to acquire one if you do not, contact your administrator for assistance.

Note: The digital signatures feature will only be available if your Laserfiche Server is licensed for it.

When signing a document, you must specify the signing certificate you want to use. You may have only one signing certificate, or more than one, depending on your computer's configuration and your organization's policies. You can also optionally provide a signing image (such as a scanned image of your signature), and a signing reason.

Note: If the document is under version control, the following steps will sign the current version of the document. To sign a previous version, see Versions and Digital Signatures.

To sign scanned document 

1. Open the Sign Document dialog for a document by opening the Settings tab of the Document Properties Pane in either Basic or Standard Scanning. Select Auto-sign documents and then click Configure signature.
2. Optional: In the Signing Image option, click the Select button, navigate to the signing image you want to use, and click Open. You can specify any .bmp, .jpg, .png or .tif image file.
3. In the Signing Certificate option, click Select and choose your signing certificate. To view the details for your selected certificate, click the Details button.
4. Optional: In the Signing Reason option, type your reason for signing this document.
5. Optional: If you want to apply your signature as a countersignature to the existing signatures on this document, select Countersign existing signature(s).If you do not want to countersign, clear this option. See Countersigning a Document for more information.
6. Click OK.